Incoming Exchange

How to Apply

If you are interested in studying at Hitotsubashi ICS as an exchange student, please follow the steps outlined below to complete the application and enrollment process. Each step is designed to ensure a smooth transition into your exchange experience, from nomination to arrival and the start of your studies.

01

Step 1

 

 
Formal Nomination

Students interested in applying for the Hitotsubashi ICS Exchange Program must first receive a formal nomination from their home institution’s exchange program coordinator. Only students from ICS partner universities are eligible to apply.

Click here for a list of partner schools.
02

Step 2

 
Formal nomination and CV submission

After receiving the nomination, home institution’s exchange program coordinator submits student’s nomination and CV to ICS External Affairs Officer. Upon approval, the ICS External Affairs Officer will send a welcome email with further instructions to the student directly.
03

Step 3
Start the Student Visa Application Process

The ICS External Affairs Officer will provide guidance on the visa application process, including document submission requirements.
04

Step 4

 
Apply for Guest Room Accommodation

Students who wish to stay in the Hitotsubashi University Chiyoda Campus guest room must apply through the ICS External Affairs Officer.

Click here for more information about accommodation options.
05

Step 5

 
Pre-Enrollment in Preferred Courses

Students will receive guidance on course pre-enrollment, including access to syllabi and other relevant materials to assist in course selection.
📌 Note: Required courses are not open to exchange students, except for selected Signature Courses.
06

Step 6

 
Arrival and Onboarding

Upon arrival at ICS, the External Affairs team will provide a campus tour, assist with administrative procedures, and ensure a smooth transition into the program.

 
07

Step 7

 
Start of Studies

With all preparations complete, students will begin their academic term at Hitotsubashi ICS.

Terms and Deadlines

Academic Year 2025-2026

Exchange nomination deadline
Term 1 (2025, Sep-Dec)

End of April, 2025
Term 2 (2026, Jan-Mar)

End of August, 2025
Term 3 (2026, Apr-May)

End of November, 2025
Term 4 (2026, Jun-Jul)

End of January, 2026
Term dates
AY 2025-2026
Term 1
Term 2
Term 3
Term 4
Courses start

September 16, 2025

January 5, 2026

March 16, 2026

June 1, 2026
Courses end
(including exams)

December 18, 2025

March 13, 2026

May 29, 2026

July 16, 2026

Fact Sheet & Course Calendar

Fact Sheet DownLoadicon
Course Calendar DownLoadicon

Accommodation

HITOTSUBASHI ICS GUEST ROOMS
Exchange students may stay in Hitotsubashi ICS’s guest rooms, located in the same building as the Hitotsubashi ICS campus. It should be noted that the number of guest rooms is limited.

Room Type

Single

Room type A: 21m2 

Room type B: 18m2 

Rent

Room type A: JPY 3,700* per night for the first five days and JPY 2,600* per night thereafter
Room type B: JPY 3,200* per night for the first 5 days and JPY 2,200* per night thereafter
(*as at May, 2025; subject to change).

Rent includes tax, electricity, and water.
 Facilities 

 Bed, Desk, Chair, TV, Refrigerator, Closet, Toilet, Bath, Shared Laundry 

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Guidelines for EX students

Welcome to your guide on living in Japan as an international student. This resource will provide you with essential information to help you navigate your time in Japan, covering various aspects such as your arrival at the airport, settling on campus, understanding local administrative processes, and managing daily life in the city. You’ll also find practical details about residency, health insurance, transportation, and other key areas to ensure a smooth and enjoyable stay in Japan. Whether you are preparing for your arrival or planning to leave, this guide offers helpful tips and reminders for every stage of your journey.

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Life in Japan of International Students:

  • At the Airport
  • On Campus
  • At the City (Ward) Office
  • Residency Registration
  • Residence Card (在留カード)
  • National Health Insurance (国民健康保険)
  • My Number Card (マイナンバーカード)
  • National Pension (国民年金)
  • Internet Access
Download the Exchange Guidelines here

EXCHANGE LIFE Blog